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PROJECT MATERIAL IN COMPUTER SCIENCE:
DESIGN AND IMPLEMENTATION OF A COMPUTER BASED IDENTITY-CARD PROCESSING SYSTEM
(A CASE STUDY OF IMT ENUGU)
This project is aimed at improving a long lasting processing system on identity card. It is also aimed at keeping records of all identity card processing with view of modify it into a few Computer system.
The study covers the area of application entry, record verification list generation, code number and maintenance of the managed information. The new system developed is very easy to use and gives answers to report generation. Problems, which evolved from the existing system as a result of implemented. During the analysis examination of written documents, oral interviews as well as textbooks, journals will be used for data collection and also a source of information. Also, it is expected that a program will be produced in order to help the students process and also document identity cards with references to the rapid growth in the information technology, it is necessary to develop a fully identity cards processing system through this project.
TABLE OF CONTENTS
Table of Contents
1.1 Background of study
1.2 Statement of Problem
1.3 Purpose of study
1.4 Significance of study
1.5 Scope of the study
1.6 Limitation of the study
1.8 Definitions of terms
2.0 Literature Review
3.0 Description and Analysis of the existing system
3.1 Organization structure
3.2 Objectives of the existing system
3.3 Input analysis
3.4 Output analysis
3.5 Process analysis
3.6 Information flow diagram
3.7 Problems of the existing system
4.0 Design of the new system
4.1 Output specification and design
4.2 Input specification and design
4.3 Procedure chart
4.4 System requirements
4.4.1 Software requirements
4.4.2 Hardware requirements
5.0 Implementation of the new system
5.1 Source code/module
5.2 Program flowchart
5.3 Test run
6.0 Recommendation and Conclusion
1.1 BACKGROUND OF THE STUDY
“The traveler has to knock at every alien door to come to his own and one has to wander through all the outer world to come to the inner most at the end” (Tagore…)
Man as a wanderer, is not settled with what he sees on what surrounds him. Unless he moves round the world knowing fully well that the world is a spherical shaped object. He sis not satisfied with what he has, unless he sees other superior objects on being. Therefore, in a bid to satisfy the mind or conscience on what they desire, men tend to know more as a stronger apart from his country home. The storage after all journey or may be at a later age tries to speak either in writing or orally his adventures either to his descendants or hiss friends, relations and neighbours. New man, (year of publication) says “I may be accused of laying stress on letter things, of being based, the mark of going into impediment or ridiculous details, of sounding my own praise, if giving scandal; but this is a case above all others, in which I am bound to follow my own light and to speak out my heart”.
Also, man in a bid to create awareness of running for his dear life, paying visits to friends, engagement in business transactions leaves his geographical area, it is necessary to been a mark. Mark her does not really means facial mark rather an identity showing your name, country, every single information about you and also purpose of your visit. This therefore boils down to what we know as identity card.
The question is “What is identity card” As defined by author surname (year). It is a national document certifying nationality issued by the government of a country, to a citizen intending to travel abroad from the definition, identity card can also be called a true image of an individual, because it tells well about a person coming into a country. Citizens in a country have the right to apply for issuance of an international passport. There is a need for the maintenance and processing of students records in order to maintain current data concerning an individual in the institute of management and technology Enugu, the unit, which takes the responsibility of producing an identity card for student, has many sections.
The identity card processing unit has different sections such as:
(a) Registration unit
(b) Passport section
(c) Documentation section
(d) Printing section
REGISTRATION UNIT: Registration is a process where by student obtain campus form to fill and sign by the head of department to enable the registrar have the information pertaining to each department of the students in Institute of management and technology Enugu.
PASSPORT SECTIONS: This is the section that takes change of snapping and processing passport photograph of the intending students and staff.
DOCUMENTATION SECTION: It is section where all necessary particulars about the person to be issued an I.D Card is documented department by department.
PRINTING SECTION: This is the section that prints out the identity cards.
1.2 STATEMENT OF THE PROBLEM
The identity card processing system is not an easy task. The reason is because it involves networking all the computers in that organization and as well as to present forgery and avoid the dangers of duplication of multiple passports for one particular person. The system in question can also depict how lose a tight the security department is change of the passports section.
Scanning through for a with definite information can be a tedious and time wasting work because of the large volumes of record to be scanned. Also, to change a particular information may be as a result of marriage, change of name and loss of passport in other words known, as update is also a tag of war for the individual in charge. It is also a big task detecting who and who were given or issued with a passport thereby creating space for duplication of passport and for a person. It results to weariness and loss of dedication to duties by the staff.
1.3 PURPOSE OF THE STUDY
The primary purpose of the study is to critically analyze the activities of identify card processing, in other to produce our identity that will process one, to student of the school. Also proffering a lating solution to any problem that will rise.
1.4 SIGNIFICANCE OF THE STUDY
This research is geared forwards having a comprehensive review of the manual system for the production of identity card in the institute of management and technology Enugu with a view to replacing it with a computerized system. This work apart from being of great help to academics and future researchers who may wish to go into research or know more about this subject matter will also be of immense benefits in that it will; consideration, to the following:
(i) Deprive undesirable elements of the opportunity of obtaining I.M.T I.D. cards.
(ii) Ensure proper accountability of the proceed from I.D. Card, and provide appropriate database about the customers.
(iii) Ensure accurate update of the holders record.
1.5 SCOPE OF THE STUDY
This study caller the activities involved in identity card processing system and its effectiveness in inventory control and account management for profit and loss in Institute of management and technology Enugu.
Towards the end of this study, the researcher battled with time due to the fact that examination was in progress but among all odds, the researcher were able to produce a detailed study.
It is assumed that, the system is fully implemented; it will prove the activity of the identity card and help in maximization of profit. It will also help the staff to be computer literate.
1.8 DEFINITION OF TERMS
As we go into this work, some words will need precise definition to enable the readers assimilate the entire content;
COMPUTER: An electronic machine capable of accepting data in the form of input, processes it under a set of complete condition, stores information or request and generate result in the form of output.
CITIZEN: Under the provision of the amended constitution decree N0. 32 of 1974, Citizen is any person who becomes a citizen of any country either by birth, descrendant, registration or nationalization.
PROGRAMMING: This is the act of designing and testing program logic.
PASSPORT PROCESSINGS: The procedure involved in processing of passports.
RETRIEVING: This is the act of getting back information stored in the computer system.
2.0 LITERATURE REVIEW
Webster’s Ninth John (1978) defined identity card as a formal document that is used by an authorized official of a country or on of its citizens and usually necessary for exit and re-entry into the country that allows him to travel in a foreign country in accordance with VISA requirement and that request protect him while abroad identity card as defined cannot be acquired from either school or local government. But, there is a special organization that takes charge of both processing and issuance of identity card. The identity card business centre IMT Enugu.
The organization Act (1985) N0.6. this act aimed at controlling the movement as well as the rules and regulation guiding the organization of IMT for which this act was enacted the act contained various places where cases were dealt.
Example in IMT identity card processing. It contained parts like:
Part 1 known as system 1 - Passport snapping
Part 11 known as system 11 - Registration
Part 111 known as system 111 - Production
Part iv known as system iv - Processing
Part v known as system v - Printing
All these and many more are contained in the various parts of the identity card Act of 1985, many things were justified in order to suit individuals wishing to procure the identity card. The identity card takes the form of a security been issued to an individual for which according to Plack (1979) in his book says that identity card is a mark of identification. And also it rightly identifies the holder whose photograph is placed in the passport. It also contains all necessary information needed to know about a student he also emphasized that the essence of such identification is mainly for security purposes.
Dan Jouhow (1987) on his book, “Automatic Document and processing” defines document processing as preparation of printed evidence for birth, death, marriage, identification e.t.c These document are processed to be very unified and easily maintained. They are made very official and the mode of insurance is very strict. Dan also stated that the identity requires perfect and very sophisticated touch to protect the integrity of such document, with the introduction of identity. The problem associated with identity card processing has been totally solved.
Computer processing identity came with adequate and very unique code that is almost impossible to novice (that is those who are not in the line with the service). The computer maintain and access information about identity involves automatically according to predefined program instruction using a defined government criteria, the government reserves the right to examine and monitor persons landing or embarking the country for a given purpose.
Tony Ikam (1988) According to his book titled identity card processing- effects and benefits “Says that identity represents the image of a nation. Any act whether good or bad exhibited by a holder of international passport is attributed to the holders nation or origin in character and in omission, for this reason a through investigation is taken before the issuance of a passport by the clearance section. good disciplinary behaviour of foreign in a country attracts business transactions and foreign investment to both countries.
Ikam also emphasized that every nation should attend more importance to the mode of issuance and processing of identity since it will contribute to a large extent sanitizing the image holders in a counting outside their own country. Identity card holders should at the same time exhibit good and recommendable character within and outside the nation at all time.
Okeke (1996) says that during identity processing everything is put into consideration to check fraud of any form. Any fraud is deleted and cancelled because the identity cards are made unique. It is not always easy, forging of identity and personification in area where adequate attention is given before processing the identity card.